LOUD events have your conference logistics covered! Whether it’s a meeting for 20 or a weeklong gathering of 5000, our team can design and manage your conference from conception to completion, including:
- Site plan creation
- Application for permits (if applicable)
- Wet weather planning
- Sourcing and management of infrastructure including toilets, accessible water and lighting
- Signage planning
- Liaison with public transport providers
- Entertainment to suit any brief and budget
- Booking confirmations distributed and onsite management
- Technical design
- AV management
- Conference app creation and management
- Webcasting
- Presentation networking
- Production; highlights reels creation
- Photobooths
- Booking confirmations and contract management
- Onsite management
- Creation of unique experiences
- Creation of detailed project specific risk assessment
- Review and management of supplier SWMS, licencing & Public Liability
- Management of onsite risk assessments, Inductions and JIT’s
- Engagement of security specific to the events needs
- Dedicated registration manager
- Customer support during business hours
- Event hotline during event times
- Custom registration platform built
- Ability to process both credit / debit cards, direct debit payment and cheque payments via secure gateway
- Attendance certificates
- Extensive reporting options
- Access to records for 7 years
- Management of trade area builds both standard and custom
- Floor plans and venue safety sign-off
- Management of power, Wi-Fi, stand fit outs and OHS requirements
- Exhibition marketing
- Creative trade engagement solutions
- Creation of exhibitor packs
- Thank you letters and post event sponsor surveys
- Theming and entertainment
- Awards management
- Stage management
- Risk assessment
- Logistic management
- Guest RSVP management
- Ground transport to social events
- Venue comparison
- Accommodation room block negotiation and management
- Contract negotiation
- Risk assessment
- Event space optimisation
- Menu selection
- Creative catering
- Dietary management
- Ability to manage complete finances for the event including payable and receivables and BASF and tax reporting
- Budget development and management
- Event specific bank account
- Invoicing of sponsors, exhibitors & funding
- Post event financial auditing
- Conference launch
- Trade show promotion
- Design
- Satchel selection and printing
- Contra arrangements with similar events
- Design and print management
- Event branding
- Event specific Marketing Plan
- Flight management including distribution of itineraries and 24-hour hotline
- Ground transfers
- Pre and post touring
- Creation of innovative sponsorship packages to suit each event
- Sponsorship prospectus development
- Ability to take prospectus to market for sponsor procurement
- Management of all sponsorship deliverables
- Speaker liaison
- Contract negotiation
- Speaker confirmation packs
- Management of speaker travel and accommodation
- Management of speaker desk at event
- Collating of speaker presentation for provision to AV
- Organisation of speaker gifts
- In depth post event report completed
- Delegate surveys
