skip to Main Content

LOUD events have your conference logistics covered! Whether it’s a meeting for 20 or a weeklong gathering of 5000, our team can design and manage your conference from conception to completion, including:

Logistics

  • Site plan creation
  • Application for permits (if applicable)
  • Wet weather planning
  • Sourcing and management of infrastructure including toilets, accessible water and lighting
  • Signage planning
  • Liaison with public transport providers

Entertainment & Technology

  • Entertainment to suit any brief and budget
  • Booking confirmations distributed and onsite management
  • Technical design
  • AV management
  • Conference app creation and management
  • Webcasting
  • Presentation networking
  • Production; highlights reels creation
  • Photobooths
  • Booking confirmations and contract management
  • Onsite management
  • Creation of unique experiences

Safety

  • Creation of detailed project specific risk assessment
  • Review and management of supplier SWMS, licencing & Public Liability
  • Management of onsite risk assessments, Inductions and JIT’s
  • Engagement of security specific to the events needs

Registration Portal Management

  • Dedicated registration manager
  • Customer support during business hours
  • Event hotline during event times
  • Custom registration platform built
  • Ability to process both credit / debit cards, direct debit payment and cheque payments via secure gateway
  • Attendance certificates
  • Extensive reporting options
  • Access to records for 7 years

Trade and Exhibition

  • Management of trade area builds both standard and custom
  • Floor plans and venue safety sign-off
  • Management of power, Wi-Fi, stand fit outs and OHS requirements
  • Exhibition marketing
  • Creative trade engagement solutions
  • Creation of exhibitor packs
  • Thank you letters and post event sponsor surveys

Social Events

  • Theming and entertainment
  • Awards management
  • Stage management
  • Risk assessment
  • Logistic management
  • Guest RSVP management
  • Ground transport to social events

Venues, Catering & Accommodation

  • Venue comparison
  • Accommodation room block negotiation and management
  • Contract negotiation
  • Risk assessment
  • Event space optimisation
  • Menu selection
  • Creative catering
  • Dietary management

Financial Management

  • Ability to manage complete finances for the event including payable and receivables and BASF and tax reporting
  • Budget development and management
  • Event specific bank account
  • Invoicing of sponsors, exhibitors & funding
  • Post event financial auditing

Marketing & Communication

  • Conference launch
  • Trade show promotion
  • Design
  • Satchel selection and printing
  • Contra arrangements with similar events
  • Design and print management
  • Event branding
  • Event specific Marketing Plan

Travel

  • Flight management including distribution of itineraries and 24-hour hotline
  • Ground transfers
  • Pre and post touring

Sponsorship Management

  • Creation of innovative sponsorship packages to suit each event
  • Sponsorship prospectus development
  • Ability to take prospectus to market for sponsor procurement
  • Management of all sponsorship deliverables

Speaker & Program Management

  • Speaker liaison
  • Contract negotiation
  • Speaker confirmation packs
  • Management of speaker travel and accommodation
  • Management of speaker desk at event
  • Collating of speaker presentation for provision to AV
  • Organisation of speaker gifts

Post Event

  • In depth post event report completed
  • Delegate surveys
Back To Top