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Planning a meeting or an event when you live in another city or country can be an epic challenge. Finding “appropriate” accommodations, ground transportation, entertainment, activities, dining and meeting space is never an issue when you choose LOUD events as the Queensland destination specialists. We are experts at meeting planning and concierge services. Our destination management services team will provide a memorable experience with proficient and professional advice and planning.

  • Site plan creation
  • Application for permits (if applicable)
  • Wet weather planning
  • Sourcing and management of infrastructure including toilets, accessible water and lighting
  • Signage planning
  • Liaison with public transport providers
  • Entertainment to suit any brief and budget
  • Booking confirmations distributed and onsite management
  • Technical design
  • AV management
  • Conference app creation and management
  • Webcasting
  • Presentation networking
  • Production; highlights reels creation
  • Photobooths
  • Booking confirmations and contract management
  • Onsite management
  • Creation of unique experiences
  • Creation of detailed project specific risk assessment
  • Review and management of supplier SWMS, licencing & Public Liability
  • Management of onsite risk assessments, Inductions and JIT’s
  • Engagement of security specific to the events needs
  • Theming and entertainment
  • Awards management
  • Stage management
  • Risk assessment
  • Logistic management
  • Guest RSVP management
  • Ground transport to social events
  • It is all about the little touches; from room drop gifts, to little clues on guests’ seats during transit, every touch point matters
  • Venue comparison
  • Accommodation room block negotiation and management
  • Contract negotiation
  • Risk assessment
  • Event space optimisation
  • Menu selection
  • Creative catering
  • Dietary management
  • Destination comparison document based on brief
  • Intricate knowledge of local suppliers Australia wide
  • Connections with all leading hotels both nationally and internationally
  • Management of all food and beverage requirements
  • Ability to create wholesome meals for guests both onsite as well as lunch boxes while on the move
  • Ability to manage complete finances for the event including payable and receivables and BASF and tax reporting
  • Budget development and management
  • Event specific bank account
  • Invoicing of sponsors, exhibitors & funding
  • Post event financial auditing
  • Flight management including distribution of itineraries and 24-hour hotline
  • Coordinator present at airport for larger groups
  • Tour host if required
  • Pre and post touring
  • In depth post event report completed
  • Attendee surveying
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