Presenters really set the tone for an entire conference or event. Not only is their content important but their delivery and the way they relate to the audience is too. An event manager plays a vital role in ensuring the program runs smoothly and everyone is happy.
LOUD events at one time can be coordinating over 200 speakers for academic conferences.
Here are 5 tips to successful speaker management:
- Communicate clearly: Keep your speaker kit clear and concise, cover all pertinent information in the one document including name of presentation, what AV is provided, length of presentation and dress code. Some other items that come in handy is a venue map and program. This way everyone is on the same page and any questions can be addressed.
- Look after the whole crew: From the barista to the sound technician, a show is put together by so many hands. Ensure everyone is cared for; if one person is unhappy it can affect the entire production.
- One point of contact: Provide the speaker with one contact on the day. This person can keep everything to schedule with the speaker including meal times as well as be the ‘go to’ person for any questions that arise.
- Consent form: Create a consent form for the speaker to sign. The form should cover photography, filming, publishing their presentation online and using their image for marketing.
- Give feedback: After the event, give feedback and show appreciation to the talent. It helps to build a relationship for any future events and any feedback can help a person improve their craft. A simple handwritten card goes a long way.